Meeting Room Reservations

The offering of meeting room space by the Somerset County Library is one of the many ways the Library hopes to foster greater free expression and access to ideas representing all points of view on all subjects. The Library welcomes the use of their meeting rooms within the guidelines of this policy. Priority for meeting room use will be given to library-sponsored events. After this priority, reservations for meeting room space are on a first-come, first-served basis.

Meeting Rooms

There are meeting rooms available for public events in the Crisfield and Princess Anne Libraries. The Crisfield Library has a meeting room with a 200-person capacity and seating for 95. A kitchenette is available. The Princess Anne Library has a meeting room with an 80-person capacity and seating for 40. All rooms are fitted with a projector or monitor for displays of presentations. The libraries will provide a laptop if requested in advance.

Study Rooms

The Crisfield Library has two study rooms, seating up to six people each. The use of these rooms is free of charge. These rooms are reserved for individual study, tutoring or small meetings and are not to be used as on-going personal or office space. Reservations may be made in blocks of up to four hours. When not reserved, the study rooms are free to be used on a drop-in basis.

Reservations

An application form requesting use of a meeting room must be filled out. The application may be found online. The following must be provided in order to reserve the meeting room: contact name, organization name if applicable, phone number, address, email address, date of meeting, and time scheduled, from the start of setup until the room is vacated. Reservations are not official until any fees have been paid.

Fees

Both rooms are available at a cost of $25 per hour, including setup and cleanup time. The meeting room fee is waived for government agencies and 501(c)3 non-profit organizations.

Any damage to furnishings, equipment or the facility will be charged at replacement or repair cost to any group damaging the room. Groups who fail to clean the room in accordance with library guidelines will be charged a $25 cleaning fee.

Meetings may be scheduled after regular library hours but must be approved by the branch manager, based on the availability of staff to remain afterhours. There is an additional $25 fee per hour to cover staffing costs. This cost will not be waived.

Meeting Room Forms

• Meeting Room Policy
• Meeting Room Reservation Form
• Meeting Room Reservation Form (Print version)- Microsoft Word or Adobe PDF
• Meeting Room Checklist - Crisfield or Princess Anne